OnBase Managed Services

The demands of system administration can often lead business to struggle with maintaining their OnBase Deployment.

To help relieve this pain point, AM Data Service offers an Outsourced System Administrator Service. As a component of our existing Managed Services offering OSA is designed to accommodate customer’s unique OnBase administration needs. Whether you require a short-term engagement to fill temporary gaps in staffing or are looking for a dedicated resource who has intimate familiarity with your business processes and specific OnBase deployment.  We offer tiered plans and highly trained, certified professionals at an affordable monthly recurring cost to ensure that you never leave the System Administrator role unsupported.


AM Data Service – Part of Your Team

For the duration of the engagement, our Systems Administration Team acts as an extension of your own team; you have full control over their tasks and priorities. You can learn from and leverage our consultant’s expert methodologies and insights and benefit from the best practices of administrating an OnBase solution. Our team works closely with your help desk and/or entire IT staff to immediately and successfully address any issues that may occur, as well as perform the day-to-day tasks needed for your OnBase solution. We also maintain a full staff of skilled developers and certified OnBase professionals ready to support your organization in any capacity needed.


What are some of the services that are included with an outsourced systems administrator?

Service Description
Primary Senior Engineer A primary Senior Engineer will be assigned to your account to increase familiarity with business processes.
OnBase System Admin Team Phone and E-Mail access for technical and business-related questions.
Monthly Project Hour Includes an hour of project development time every month to assist in completing projects that fall outside of the scope of system administration.
Monthly API Development Hour Includes an hour of API development time every month. Can be used as additional project hour.
OnBase Health Monitoring Active Monitoring on the OnBase system to proactively find and fix issues before impacting users.
Workflow Timer Monitoring Monitor timer based workflows to ensure logic is executing when configured.
Daily System Review Daily review of the ingestions points and business critical processes.
Daily Systems Corrections Proactive response and fixes to action items found in the daily system review
Weekly System Review Weekly review of the OnBase System and Database.
Monthly Maintenance Monthly review and preventative maintenance of OnBase and the Database.
Admin Configuration Assist in minor configuration tasks such as Creating and Updating Document Types, Keywords, Custom Queries, Folders, and Production Document Imaging configuration.
Security Configuration Create user groups and users by email work ticket request.
Assist Help Desk Assist resolving help desk requests such as creating users, providing documentation, and answering questions regarding OnBase Software.
Escalate Issues to Support Escalate OnBase issues to the first line of support or vendor and act as the primary contact for that issue.